Platform
TicketingSell, scan and settleInductionsSite inductions, accreditation and competency — verified before anyone arrivesExhibitor ManagementForms, catalogues, orders and invoices for every stand on the floorLead CaptureScan, qualify and share leads from the app or the webAccess & IdentityBadge printing, area control and palm vein access, payments and loyaltyThe CrowdSense EcosystemHow AdmitMe, CrowdSense and Artefact Group fit togetherInductions & accreditation
Site inductions, competency evidence and insurance collected in advance, checked against your event dates, and attached to a named person. If a certificate expires the day before bump-out, you know now — not when someone is already on a scissor lift.
Expiry-aware documents Per-person records Full approval audit trail
The failure mode
Inductions collected in a spreadsheet are a record of who sent you a PDF, not a record of who is allowed on site.
The spreadsheet does not know that the policy expires mid-event, that the person who signed the SWMS is not the person who turned up, or that the contractor swapped crews on day two. AdmitMe holds the induction against the person, with the expiry date live, and re-checks it every time accreditation is issued.
What gets collected
The templates ship configured for Australian event and venue requirements. Use them as they are, edit the fields, or add your own — the builder has thirteen field types including file upload with expiry, radio-gated follow-ups and named responsible-person sign-off.
The risk picture for each stand or work area, with the conditional questions that actually matter.
One record per person who will be on site, not one per company.
The certificate, the dates, and whether the dates actually cover your event.
The mechanism
Every document with a lifespan carries its expiry date as structured data, not as a line buried in a PDF. That single decision is what turns a document library into a compliance system.
The uploader enters policy start and expiry, licence expiry, certificate validity. The file is evidence; the date is the field.
Expiry is compared to your event dates — including bump-in and bump-out, not just the public days. Cover that lapses on day three is flagged on day zero.
The reviewer sees the problem stated plainly rather than having to open every PDF and read the fine print.
Per-event reminder schedules — 14 days, 7 days, 1 day — then automatic overdue alerts to the organiser when a deadline passes.
Approval is required before a badge is issued. An unresolved flag is a blocked badge, and the block is visible to everyone who needs to see it.
Where zone rules or palm vein readers are deployed, the credential is re-checked at the moment of entry — so a licence that lapsed at midnight is refused at 6am, even though yesterday's badge is still in their pocket. Area control.
Who it covers
Anyone who is on site before the public arrives, or in an area the public never sees, needs a record. AdmitMe treats them all the same way.
Stand builders, riggers, electricians and AV crews working through bump-in and bump-out.
The people actually standing on the stand, named individually rather than as a headcount.
Short-term crew who still need an induction, an emergency contact and a badge with the right access.
Food, waste, security and equipment hire — each with their own permits, certificates and delivery windows.
The same model works anywhere access depends on a current credential. Across the wider ecosystem this is the pattern behind ConstructionSense, CouncilSense and MiningSense — sites where knowing how many people are in a zone is only half the answer, and knowing whether they are inducted for it is the other half.
Load your next event's contractor list, send the portal links, and watch the queue clear itself. Fourteen days free.
